Description
Biomedical Engineering within the Schulich School of Engineering is currently seeking a Full-time Limited Term Research Coordinator for approximately 12 months.
Reporting to the Manager, Biomedical Engineering Department Operations and working closely with the Department Head, Biomedical Engineering and the Schulich School of Engineering Associate Dean, Research, the Research Coordinator will play a critical role in Biomedical Engineering Research. The Research Coordinator will also support collaborations between researchers within the theme but also across the University of Calgary and beyond, working with a wide range of stakeholders with multiple research projects.
The incumbent will work in an environment with periods of heavy workload and competing demands. This position typically operates on a regular work schedule (Monday to Friday) with occasional variances in start and end time, is primarily on campus (minimum 4 days per week) and may be expected to attend events or provide service outside normal working hours. It is anticipated that this position will spend time (minimum 1 day per week) in the Schulich Research Office with the rest of the time spent in Biomedical Engineering. It is anticipated that this position will require some local travel.
Summary of Key Responsibilities (job functions include but are not limited to):
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Develops and maintains excellent relationships with internal and external stakeholders involved with Biomedical Engineering research initiatives.
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Identifies new collaboration possibilities across campus and actively fosters productive work relationships, including identifying key stakeholders and bringing them together.
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Develops and implements action plans for the creation and delivery of activities and initiatives as part of Biomedical Engineering.
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Takes responsibility for the successful completion of projects including tracking outcomes.
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Provides both leadership and project management for large grant applications ensuring alignment with program objectives, timelines and budgets. Recommends actions, suggestions, assists with writing and frequent follow-ups to ensure progress.
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Plans and coordinates meetings, workshops, industry days, conferences, and other activities involving academic, industry, and government partners. This includes coordinating room bookings, catering, managing registration, developing event content, and attending the events.
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Liaises with researchers and partners, responding to communication enquiries as needed.
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Assists with data collection, management and analysis of BME research activity.
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Works closely with the BME Department Head on communication to stakeholders and developing reports and presentations.
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Prepares and presents status reports; provides timely and accurate information and updates.
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Provides senior level administrative support to the Biomedical Engineering research leadership.
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Assist with compiling information for the Biomedical Engineering research website.
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Develops and maintains expert knowledge of CIHR and other health-related funding agency requirements.
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Ensures that BME/Schulich health researchers are promptly informed of emerging CIHR and other health-related funding opportunities, program updates, and changes to agency requirements or internal procedures.
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Informs BME/Schulich health researchers about policies, timelines and procedures related to the grant submission process for CIHR and other health-related grant applications.
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Supports CIHR and other health-related grant applications through assistance with application requirements and facilitating internal and external grant reviews.
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Maintains a database of BME and Schulich health-led grant applications and success rates using RMS and other data sources.
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Sets up an internal review process for CIHR and other health-related funding opportunities and/or ensure BME/Schulich health researchers participate in Cumming School of Medicine's Internal Peer Review system.
Qualifications / Requirements:
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A post-secondary education (MSc or PhD) in science, kinesiology, medicine or engineering is required.
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Excellent knowledge of the biomedical engineering sector is required.
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Three or more years of progressive experience in a senior administrative role is required.
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Extensive experience in the implementation of biomedical engineering or health-related projects and initiatives.
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Highly effective organizational skills and a strategic planning skillset are required.
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Ability to effectively negotiate solutions to complex problems and balance competing interests.
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Knowledge of and experience with project management.
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Knowledge of and general understanding of research-related activities such as manuscript reviews, grant writing, planning of scientific meetings.
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Knowledge or experience, with developing partnerships and teams in a research context.
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Excellent organizational and analytic skills and the ability to develop innovative solutions that meet the needs of diverse partners.
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Proficiency with computers and a variety of software including Microsoft Office, web-based marketing, social media, videoconferencing, Power BI.
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Knowledge of the University core business systems (PeopleSoft e-Procurement, Invoice Payments, Credit Card reconciliations, Expense Reports, e-Fin, Power BI, RMS, etc.) is an asset.
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Proven ability to demonstrate personal initiative and to work independently.
Application Deadline: July 30, 2026
We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.
This position is part of the AUPE bargaining unit, and falls under the Specialist / Advisor Job Family, Phase 2.
For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.
About the University of Calgary
UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.
The University of Calgary has launched an institution-wide Indigenous Strategy ii' taa'poh'to'p committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.
The university's commitment to the Indigenous Strategy is evident through the oversight of 18 Elders serving on the Circle of Advisors and the many unit-based circles working towards implementation of the strategy including the Faculty Advisory Circle and teams such as the Office of Indigenous Engagement, the Writing Symbols Lodge, and the Indigenous Research Support Team. Many Indigenous-based events and processes are impacting curriculum, programming and polices at the University of Calgary.
As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments ([email protected]) and requests for accommodations can be sent to People & Culture ([email protected]).
Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.
We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.
