Position: Client Services & Marketing Coordinator
Company: Oulahen Team Realty Inc.
Location: 4685 Yonge Street, Toronto, ON, M2N 5M3
Start Date: Immediate
Status: Permanent, full-time, on-site (Monday to Friday from 8:30am to 5:00pm)
Compensation: $52,000.00-$56,000.00 per year + benefits (upon completion of probation)
Oulahen Team Realty Inc., Brokerage has an exciting opportunity for a full-time Client Services & Marketing Coordinator to join our family-owned real estate business in the Yonge and Sheppard area. Become part of our growing team!
Position Summary
We are seeking a highly organized, detail-oriented, and creative Client Services & Marketing Coordinator to join our growing real estate team. This is an exciting opportunity for someone who enjoys working in a fast-paced environment. This dynamic role combines office administration, client service, transaction coordination, and marketing execution. The successful candidate will play a key role in supporting the day-to-day operations of the office while managing marketing initiatives that promote our brand, listings, and client engagement.
Primary Responsibilities
- Coordinate all aspects of the real estate listing process, including preparing listing agreements, offer paperwork, and related documents.
- Coordinate and execute marketing strategies that support company objectives and promote real estate listings.
- Provide professional reception services by answering incoming phone calls, emails, greeting clients/visitors and by responding according to company policy.
- Collect and maintain real estate market statistics, conduct research, and collect market data to prepare reports.
- Plan showing routes, schedule appointments, and prepare property showing packages.
- Design and produce a variety of digital and print marketing materials, including feature sheets, brochures, mailers, signage, advertisements, presentations, and promotional materials.
- Design feature sheets, listing presentations, brochures, and other property marketing materials.
- Proofread and edit all marketing materials to ensure consistency and professionalism.
- Edit floor plans and listing photos to ensure accuracy.
- Photograph properties when required and edit images for print and online use.
- Virtual stage photos with the use of Adobe programs and AI tools.
- Organize and coordinate Canada Post neighbourhood mail campaigns and other direct marketing initiatives.
- Record, edit, and publish videos for social media.
- Develop and maintain monthly social media content calendars and create engaging content for platforms including Instagram, Facebook, LinkedIn, YouTube, etc.
- Track and analyze social media, website, email campaigns, and digital advertising performance, providing recommendations to improve results.
- Manage and update the company WordPress website, including SEO optimization, content updates, alt tags, and meta descriptions.
- Coordinate digital advertising campaigns, including, Meta Ads, Google Ads and social media advertising.
- Assist with marketing budgets and assist with tracking campaign performance.
- Assist with staging and de-staging residential listings, including but not limited to: making beds, hanging artwork, arranging furniture and décor, and preparing homes to present at their best for showings and photography.
- Regularly required to lift, carry, push, or pull objects weighing up to 20 lbs. Occasionally required to lift objects up to 50 lbs. Frequent bending, reaching, crouching, and twisting while handling materials. Adherence to all workplace safety policies, including utilizing proper lifting techniques and requesting assistance for loads exceeding personal comfort or safe limits.
- Travel to various regional destinations as required to support brokerage operations, facilitate client needs, and fulfill time-sensitive business needs.
- Maintain electronic and physical filing systems with accuracy and confidentiality.
- Maintain an organized library of marketing templates, promotional materials, and listing assets.
- Coordinate event logistics, including signage, décor, promotional materials, vendors, and technology requirements.
- Assist in planning and coordinating community events, client appreciation events, and company functions.
- Assist with general office operations and other administrative duties as required.
Qualifications
- Minimum 2-3 years of experience in administration, marketing, or a related field.
- Previous real estate experience is considered a strong asset.
- Degree, diploma, or equivalent experience in Marketing, Graphic Design, Business Administration, or a related discipline is preferred.
- Excellent verbal and written English communication skills.
- Strong proofreading and editing abilities.
- Exceptional organizational and time management skills with strong attention to detail.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Self-motivated, resourceful, and capable of working independently and collaboratively.
- Professional, positive, and customer-focused attitude.
- Experience working with confidential information and maintaining professionalism.
- Knowledge of digital marketing, SEO, and social media advertising.
- Photography and videography experience.
- Ability to speak multiple languages is an asset.
- Experience with CRM systems and real estate software is an asset.
- Valid Ontario G Driver’s Licence is an asset.
Technical Skills
Proficiency with:
- Microsoft Office (Word, Excel, Outlook, Publisher)
- Google Workspace (Gmail, Docs, Sheets, Drive)
- Adobe Creative Suite (InDesign, Photoshop, Illustrator)
- Canva
- WordPress
- Google Analytics and Google Ads
- Social media platforms such as Instagram, Facebook, YouTube, etc.
- Social media management platforms such as Iconosquare or Hootsuite (asset)
- Video editing software (asset)
- Basic HTML/CSS knowledge (asset)
If you are interested in this role, please include your cover letter and resume in PDF format addressed to Mark Oulahen at [email protected].
We thank all applicants for their interest in this position. However, due to the volume of applications we receive, we are only able to contact those candidates selected for interview.
Pay: $52,000.00-$56,000.00 per year
Benefits:
- Company events
- Extended health care
- On-site parking
- Paid time off
Experience:
- Administrative: 2 years (preferred)
- Marketing: 2 years (required)
Language:
Licence/Certification:
- Ontario G Driver's Licence (preferred)
Work Location: In person
