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Office Administrator / Safety Coordinator

Sheppard Steel Structures
Winnipeg, MB

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Détails du poste

Permanent | Temps partiel
Il y a 3 jours

Avantages

Tenue Décontractée
Assurance Maladie Complémentaire
Assurance Dentaire
Congés payés
Assurance Vision
Heures d'arrivée et de départ flexibles
Assurance Vie
Stationnement sur place

Compétences

Microsoft Word
Google Docs
Microsoft Excel
Microsoft Outlook
Logiciels de gestion de construction
Microsoft Office
Expérience administrative
Sens de l'organisation
Construction et rénovation
Compétences en communication

Description complète du poste

Office Administrator / Safety Coordinator

Company: Sheppard Steel Structures

Location: Winnipeg, MB. Company operations is Calgary AB and consideration could be given for employee working in Calgary AB.

Job Type: Full-Time, Permanent, min 30 hours per week up to 44 hours, Flexible hours (In-Person, hybrid, remote)

Pay Range: $25.00 – $40.00 per hour (Based on experience)

About Us

At Sheppard Steel Structures, we erect high-quality steel structures for commercial and industrial use. We pride ourselves on precision, reliability, and maintaining a culture where operational efficiency and safety go hand in hand.

We are seeking a dedicated, versatile Office Administrator / Safety Coordinator to join our team. This dual-role is integral to the operations of our company—split between managing vital day-to-day office operations and actively administering our health and safety program.

Position Overview

This role requires a proactive professional who thrives in a fast-paced environment and can seamlessly transition between administrative workflows and site safety administration and coordination. You will oversee front-office logistics, manage onboarding paperwork, interface with accounting, and act as a primary driver for our safety compliance, including the active maintenance of our COR certification and Corfix platform.

Key Responsibilities1. Office Administration & Operations (Primary Focus)

Onboarding & HR Support: Prepare all new hire onboarding paperwork, maintain and update digital and physical employee files, and ensure every worker receives a comprehensive initial orientation.
Project & Estimating Support: Assist management with preparing and submitting project estimates. Maintain and update the approved Sub-contractor database.
Billing & Accounting Liaison: Ensure project and operational billing data is gathered, verified, and submitted to the accounting department in a timely, accurate manner.
Facilities Logistics: Coordinate equipment upkeep by scheduling and maintaining timelines for necessary maintenance, including warranty management, and insurance lists.
General Administration: Manage incoming and outgoing communications, organize company records, and support directors with day-to-day documentation.

2. Health & Safety Coordination

Program Administration: Develop, organize, manage, and administer the Health and Safety Program in close collaboration with the Health and Safety Committee.
COR Certification & Audits: Coordinate all requirements to maintain COR certification. Lead and complete internal annual COR audits.
Digital Safety Management: Actively monitor, maintain, and utilize the Corfix platform appropriately for all safety tracking, compliance, and reporting.
Training & Development: Identify employee safety training requirements, coordinate/assist with safety seminars, and ensure compliance with Workplace Safety and Health regulations.
Incident Investigation & Reporting: Assist Project Supervisors in investigating workplace incidents or near-misses. Prepare detailed incident reports and summaries, and ensure all regulatory forms are submitted.
Hazard Assessment & Mitigation: Create detailed safe work plans that identify and sequence activities. Prepare written descriptions of hazards and corrective actions, and address unsafe activities or operations.
Equipment & Fleet Oversight: Maintain the Safety equipment records and keep an inventory of purchased health and safety equipment. Review vehicle/equipment inspection logs, maintaining a master deficiency list and tracking corrective actions.
Compliance Support: Maintain up-to-date knowledge of safety literature, legislation, and codes of practice. Post updates, bulletins, and rules, and provide support regarding Workers’ Compensation Board (WCB) regulations and policies.
Health Plan Administration and Management: Onboard and off board employees in the Health Plan.

Qualifications & Skills

Experience: Proven administrative and safety coordination experience, familiarity with construction, manufacturing, or industrial environment preferred.
Organization & Detail: Excellent organizational skills with a proven ability to manage multiple priorities, handle confidential files, and maintain accurate project data.
Software Proficiency: Proficient with Microsoft Office (Word, Excel, Outlook), Google Workspace (Gmail, Drive, Docs, Sheets), and construction management software like SiteDocs or Corfix.
Safety Credentials: Familiarity with the COR Safety program. Having completed COR courses and experience with COR implementation and compliance is a major asset.
Regulatory Knowledge: Working knowledge of Workplace Safety and Health regulations and standard construction safety codes in Alberta, BC, Sask, and Manitoba.
Communication: Excellent verbal and written communication skills; confident coordination of calendars and schedules, organizing documents in paper and electronic form, and coordinating with Directors, Supervisors, Employees, Accounting, and Customers.

Benefits & Perks

Competitive hourly wage ($25.00–$40.00/hr)
Health and Dental Care
Vision Care and Life Insurance
Paid Time Off
Casual dress code

To Apply

Please submit your resume and a brief cover letter detailing your experience with construction office administration and COR/safety compliance to [email protected] with the subject line "Application: Office Admin / Safety Coordinator."

We thank all applicants for their interest, however, only those selected for an interview will be contacted.

Pay: $25.00-$40.00 per hour

Benefits:

Dental care
Flexible schedule
On-site parking

Work Location: Hybrid remote in Winnipeg, MB R2M 3N2

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