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il y a 14 jours
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Executive Assistant to the Associate Vice President, Innovation and Research
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Executive Assistant to Commercial Real Estate Agent

Tristan Chart Commercial
Nelson, BC

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Détails du poste

Temps partiel | Temps plein | Contrat
Il y a 14 jours

Compétences

Microsoft Word
Microsoft Excel
Microsoft Outlook
Service à la clientèle
Études postsecondaires
Microsoft Office
Expérience administrative
Canva
Sens de l'organisation
Affaires
Compétences en communication
Adobe Acrobat
Gestion du temps
Travail de bureau

Description complète du poste

Commercial Real Estate Administrative Assistant

Position Summary
We are seeking a highly organized and proactive Administrative Assistant to support commercial real estate agent. The successful candidate ensures smooth day-to-day operations by managing client correspondence, maintaining property listings, coordinating transactions, and preparing commercial real estate documentation.

Key Responsibilities

Transaction & Contract Management

Prepare, process, and track commercial real estate documents, including lease agreements, and sales contracts.
Coordinate and collect signatures and ensure all contractual terms and deadlines are met.
Manage transaction timelines and communicate updates to clients, agents, and stakeholders.

Marketing & Listing Management

Create, update, and maintain commercial property listings across listing platforms and company websites.
Coordinate marketing materials, including property brochures, feature sheets, flyers, and email campaigns.
Maintain organized databases of property photos, floor plans, and relevant marketing data for presentations.
Manage social media marketing including team websites, Instagram, Facebook, LinkedIn.

Client Services & Administration

Serve a point of contact for clients, tenants, and prospects via phone and email.
Schedule property showings, site tours, and client meetings.
Maintain accurate client and contact records.

Qualifications & Skills

1–3 years of administrative experience, preferably in real estate.
Post-secondary education in business administration or equivalent experience is an asset.
Strong proficiency in Microsoft Office (Word, Excel, Outlook) and experience with real estate platforms in BC.
Knowledge and hands-on experience with CREA WebForms, Authentisign, Matrix MLS, LoopNet, and commercial listing platforms.
Experience with Canva and Adobe Acrobat for marketing design, document editing, and listing preparation.
Strong understanding of digital file management systems including OneDrive and structured transaction folders.
Excellent organization and time-management skills with the ability to multitask in a fast-paced environment.
Strong written and verbal communication skills, with attention to detail and professionalism in client interactions.

Benefits / What We Offer

Professional development opportunities, including support for obtaining a real estate licence.

Pay: From $25.00 per hour

Work Location: Hybrid remote in Nelson, BC V1L 4C1

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