SPRING LIVING OVERVIEW
Spring Living Retirement Communities (springliving.ca) is a boutique, rapidly growing Canadian senior living owner/operator, who currently owns and operates retirement communities in Ontario and Quebec. The company has an ambitious growth plan to expanding through acquisition of mid-market retirement residences across Canada over the next 5 years. Spring Living’s mission is to create warm, welcoming and secure environments for residents, foster caring connections, and provide personalized services by team members who are committed to making a significant IMPACT every day.
Spring Living is the Retirement Community platform of the BAZ group; a Real Estate company that strategically acquires, develops, constructs and repositions assets throughout North America.
JOB OVERVIEW
The Payroll Manager is responsible for overseeing the complete payroll function for Quebec operations, ensuring employees are paid accurately and on time while maintaining compliance with federal and Quebec payroll legislation. This role manages payroll operations, supervises payroll staff, administers statutory remittances, supports audits, and serves as the subject matter expert for payroll-related matters. Quebec-specific compliance requirements, including CNESST, Revenu Québec, QPP, and QPIP regulations, are a key aspect of the role. To be successful in this role, the candidate will need to communicate across levels, learn quickly, understand collective bargaining language and its application within the work environment and lastly be able to form logical connections and conclusions to garner improvement ideas or alternatively avoid potential errors and escalations.
ROLES AND RESPONSIBILITIES
- Manage the full-cycle payroll process for salaried, hourly, and unionized members on a biweekly basis.
- Ensure accurate processing of earnings, deductions, bonuses, benefits, commissions, vacation pay, overtime, and taxable benefits.
- Administer Quebec and federal payroll deductions, including income tax, QPP, QPIP, EI, and other statutory remittances.
- Ensure compliance with applicable legislation, including employment standards and payroll regulations.
- Prepare and reconcile payroll journal entries, accruals, and payroll-related accounts.
- Coordinate year-end activities, including T4, RL-1, T4A, and other required tax filings.
- Oversee Records of Employment (ROEs), employee onboarding, terminations, and payroll record maintenance.
- Manage employee benefit and pension plan payroll administration.
- Lead payroll audits and ensure payroll documentation is accurate and complete.
- Supervise, coach, and develop payroll staff.
- Investigate and resolve payroll discrepancies and employee inquiries.
- Identify opportunities for payroll process improvements and system enhancements.
- Collaborate with HR, Finance, and external vendors to ensure efficient payroll operations.
QUALIFICATIONS
- Bachelor’s degree, diploma, or equivalent education in Accounting, Finance, Human Resources, or a related field.
- Payroll Compliance Practitioner (PCP) certification; Certified Payroll Manager (CPM) designation is an asset.
- 5+ years of progressive payroll experience, including supervisory or management responsibilities.
- Strong knowledge of Canadian and Quebec payroll legislation and reporting requirements.
- Experience with payroll and HRIS systems (e.g., UKG, ADP, Employer D, Ceridian Dayforce).
- High level of initiative, willingness to learn and decisiveness
- Advanced Microsoft Excel skills.
- Strong analytical, organizational, and problem-solving abilities.
- Excellent communication skills in French and English
Preferred Knowledge of Quebec Payroll Compliance
- Quebec Pension Plan (QPP)
- Quebec Parental Insurance Plan (QPIP)
- Revenu Québec remittances
- CNESST requirements
- Records of Employment (ROEs)
- RL-1 preparation and filing
- Quebec employment standards and payroll legislation
Core Competencies
- Leadership and team management
- Attention to detail
- Regulatory compliance
- Confidentiality and ethics
- Process improvement
- Stakeholder management
- Financial reporting and reconciliation
Pay: From CA$80,000.00 per year
Spring Living is committed to ensuring equal access and participation for people with disabilities. We are committed to treating people with disabilities in a way that allows them to maintain their dignity and independence. We believe in integration, and we are committed to meeting the needs of people with disabilities in a timely manner. We will do so by removing and preventing barriers to accessibility and by meeting our accessibility requirements under Ontario’s accessibility laws.
Spring Living is committed to fair and accessible employment practices. If you require accommodation (including but not limited to, an accessible interview site, alternative format documents, ASL Interpreter or Assistive Technology) during the recruitment and selection process, please let us know.
