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Executive Assistant (Operations & Site Support)

Kooner Hospitality Group
Burnaby, BC

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Détails du poste

Permanent | Temps plein

Avantages

Tenue Décontractée
Réductions Tarifaires
Congés payés
Stationnement sur place

Compétences

Microsoft Powerpoint
Microsoft Word
Google Docs
Microsoft Excel
Microsoft Outlook
Classement
Microsoft Office
Expérience administrative
QuickBooks
Saisie de données
Dactylographie
Secrétariat
Étiquette au téléphone
Calendrier Microsoft Outlook
Compétences en communication
Gestion du temps
Travail de bureau

Description complète du poste

Overview
We are seeking a highly organized, adaptable, and detail-oriented Full-Time Assistant to support both executive and operational functions. This role reports directly to the CEO and requires a proactive individual who can manage a dynamic workload, perform site visits, and assist with data and systems management.

This is an ideal role for someone who thrives in a fast-paced environment, enjoys variety in their day-to-day responsibilities, and is comfortable balancing administrative tasks with on-site operational support.

Candidates should have prior office experience and be comfortable handling a variety of clerical and administrative duties. Proficiency with tools such as Microsoft Office, Google Workspace, QuickBooks, and and any POS system is highly desirable.

Responsibilities

Manage and maintain executive calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and events.
Handle incoming calls via multi-line phone systems with professionalism and excellent phone etiquette.
Prepare, proofread, and edit correspondence, reports, and presentations ensuring accuracy and clarity.
Perform data entry, filing, and document management with high attention to detail.
Assist with bookkeeping tasks using QuickBooks and perform basic financial record keeping.
Utilize Office experience for document formatting, spreadsheets, and presentations.
Assist with project coordination and administrative support tasks across departments.
Maintain confidentiality of sensitive information at all times.
Provide direct administrative support to the CEO
Conduct regular site visits to various business locations to ensure operational consistency and gather information
Work with and troubleshoot POS systems across multiple locations
Coordinate between locations, management, and head office
Assist in implementing and improving operational processes
Manage a variable and evolving workload, prioritizing tasks effectively

Experience

Prior office or administrative experience is required; experience in clerical or executive support roles is preferred.
Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools such as Gmail, Docs, Sheets, and Calendar.
Experience with QuickBooks for bookkeeping purposes is advantageous.
Excellent organizational and time-management skills
Ability to handle changing priorities and workload variability
Strong communication and problem-solving abilities
Excellent typing skills with high accuracy; proficiency in data entry is essential.
This position provides an excellent opportunity for a motivated individual to develop their administrative career within a supportive team environment while gaining exposure to various business functions.

Job Types: Full-time, Permanent

Pay: $18.25-$19.00 per hour

Benefits:

Casual dress
On-site parking
Paid time off
Store discount

Work Location: In person

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