Sales Support Assistant & Marketing Coordinator
Location: Calgary, AB (North Calgary office)
Job Type: Full-Time, Permanent
Start Date: July/August 2026
About the Company (
We are an established Out-of-Home (OOH) advertising and media company with offices in Toronto, Vancouver, and Calgary. For over 30 years, we have specialized in advertising campaigns placed in community and municipal recreational facilities across Canada, and we have grown to become the largest company of our kind in the country — with campaigns in over 2,100 facilities nationwide for leading national brands in banking, automotive, quick-service restaurants, telecom, energy, and travel.
Our media formats include rinkboard panels, wall murals, floor and glass decals, door wraps, wall billboards, outdoor field banners, sponsorships, and digital and experiential campaigns. We are a growing small-to-medium enterprise that has been repeatedly recognized on national lists of Canada’s fastest-growing companies, and we live by our motto: people over profits.
About the Role
Reporting to the Retail and National Sales Manager, you will streamline and support all sales efforts — presentations, sales documents, contracts, campaign facilitation, CRM/database maintenance, marketing support, and sales and marketing reporting. You will play a key role in the company’s continued growth, client service, and client retention.
The role is approximately 65% Sales Support, 20% Marketing, and 15% assisting the Sales Manager.
Key Responsibilities
Sales Coordination & Proposal Support
- Prepare proposal materials and coordinate campaign planning throughout the pre-sales process
- Research and compile facility inventories and availability for client proposals
- Develop proposal mapping for retail, agency, and corporate campaigns
- Create compelling advertising mock-ups and help develop the company’s mock-up program
- Plan and coordinate educational seminars and presentations for agency partners
- Conduct campaign and market research to strengthen client proposals
- Manage sales opportunities, pipeline progression, and account data in Microsoft Dynamics 365 (CRM)
Contract Administration & Campaign Setup
- Assist in preparing and executing retail, agency, and corporate advertising campaigns
- Prepare, review, and enhance client-facing contracts and sales documentation
- Develop operational campaign documentation, including Work-in-Progress (WIP) reports, for seamless handoffs to operations
Campaign Execution & Production
- Maintain and update advertising inventory databases for partner venues
- Review and approve client artwork (static and digital) for quality and compliance
- Create or edit client artwork using CorelDRAW, Canva, or similar design software
- Develop and maintain advertising specification sheets for existing and new media formats
- Coordinate with external print vendors and creative partners
- Manage pro bono and donated advertising initiatives
- Monitor trade partnerships, campaign timelines, and contract expirations with management
Client Support, Reporting & Sales Operations
- Prepare professional campaign recap reports and performance summaries for clients and sales reps
- Support client retention initiatives and ongoing account management
- Prepare bi-weekly sales meeting presentations: performance and goal tracking, pipeline reporting, rep performance, process updates, and training materials
- Coordinate production and distribution of sales support and retention materials
- Research new software and technology to improve sales productivity, lead generation, and marketing automation
- Assist with client appreciation and seasonal retention initiatives
Marketing — Digital, Website & Brand
- Manage inbound marketing leads alongside the Sales Manager
- Maintain and update the company website (WordPress and Elementor); coordinate enhancements with hosting and web development partners
- Collaborate with SEO specialists to improve visibility and search rankings
- Coordinate monthly blog development with external content specialists
- Develop, execute, and manage social media strategy; create, schedule, publish, and monitor content; report on performance
- Develop and maintain the annual marketing calendar and assist with the annual marketing budget
- Coordinate industry conferences, sponsorships, and networking events
- Manage email marketing campaigns through Mailchimp
- Coordinate video production projects, including editing and content development
- Work with leadership to evaluate and implement AI-driven marketing tools
- Design and update marketing collateral; prepare monthly marketing reports for leadership
Qualifications & Skills
- Degree or Diploma in Marketing, Communications, or equivalent
- Minimum 2 years of marketing experience
- Proficient in Microsoft platforms (Outlook, Word, Excel, PowerPoint, SharePoint, OneDrive)
- Proficient in design platforms (Canva, CorelDRAW, Adobe Creative Suite, etc.)
- Understanding of social media channels (Instagram, Facebook, LinkedIn) and analytics/reporting tools
- Strong organizational skills; able to manage multiple priorities and deadlines
- Excellent written and verbal communication skills; detail-oriented with a high level of accuracy
- Proactive and solutions-focused; works well independently and collaboratively
- Valid Driver’s License required
- Experience with Microsoft Dynamics CRM, sales-oriented organizations, proposal creation, and graphic design are assets
What We Offer
- Flexible work hours and work-from-home opportunities
- Ample vacation time, plus additional paid vacation at Christmas
- Paid unconditional personal days and paid personal volunteer days
- Subsidized benefits, fitness plan subsidies, and public transit subsidies
- Professional development stipends
- Employee assistance programs and charitable contribution matching
- Regular team lunches, dinners, social events, and community service days
- Free parking
Pay: $48,000.00-$56,000.00 per year
Benefits:
- Commuter benefits
- Company events
- Dental care
- Employee assistance program
- Flexible schedule
- On-site parking
- Paid time off
- Wellness program
- Work from home
Application question(s):
- Able to work full-time on-site in north Calgary?
Experience:
- Marketing: 2 years (required)
Licence/Certification:
- Driving Licence (required)
Work Location: In person
