Objective: The Accounts Receivable Administrator ensures clients are properly invoiced for products and services. They ensure invoices are sent out in a timely manner, verify and record transactions and resolve account discrepancies.
Reports to: Senior Accountant
Direct Reports: None
Location: Corporate
Main Responsibilities:
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Communicate with internal/external customers regarding credit accounts.
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Manage incoming accounts receivables inbox.
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Follow up on open jobs so invoices can be sent out.
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Verify invoice amounts against purchase orders and/or signed contracts.
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Generate, modify, and submit invoices.
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Gather and submit additional documents with invoices as per client’s requirements (WCB information, safety sheets).
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Apply incoming payments to the correct credit accounts.
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Collect incoming cheques and reconcile with bank accounts.
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Inform Design Consultants when payments are received from non-credit customers so jobs can be released.
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Assist with preparation of month end working papers.
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Daily bank reconciliations and cash updates.
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Weekly Order reporting.
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Investigate variances on customer payments and account balances.
