About Us:
Pacific Coast Floors is a locally owned flooring sales and installation company with both residential and commercial clients (including builders). Our products include carpet, hardwood, laminate, vinyl plank, sheet vinyl, and tile while our types of installation include residential homes, new builds, commercial offices, rental properties, insurance claims, and unique jobs such as pools or the occasional boat/rv. In business since 1993, we have a friendly and knowledgeable staff with generally low turnover and long-retention. If you’re the right individual, you will help us strengthen our relationships and growth.
Current Opportunity:
Accounts Receivable Administrator: We’re looking for a positive and cheerful individual for our accounts receivable role. You will be our proficient and organized representative responsible for keeping customers aware of their account status and ensuring payments are received in a timely fashion. This position supports all other departments and management by keeping all receivable tasks up to date and accurate. You will take pride in accomplishing tasks that require a high degree of attention to detail and consistency and enjoy dealing with others to achieve harmony in this important department. You will contribute to our friendly atmosphere by being courteous, professional, and supportive.
Qualifications:
· Minimum 3-5 years of experience in an accounts receivable or bookkeeping environment.
· Experience with accounting software.
· Strong Word and Excel skills. Experience with Outlook.
· Reliable and punctual.
· Ability to multitask while maintaining a high degree of accuracy and attention to detail.
· Excellent verbal and written communication skills including legible handwriting and a solid command of English grammar, punctuation, and spelling.
· Organized and detail-oriented with excellent time management skills.
· Self-motivated and able to work independently.
· Minimum level of education: High School Diploma.
Responsibilities will include, but may not be limited to:
· Prepare all customer invoices using our flooring software and occasionally using Word.
· Record and post all customer payments. Prepare daily payments received sheet.
· Primary person responsible for answering incoming phone calls with other staff as backup support. Initial contact for our main email, responsible for forwarding to appropriate personnel and printing all vendor invoices received.
· Handle customer account inquiries; take payments in person and over the phone.
· Request deposits from customers once they approve their quote.
· Ensure the collection of payments from customers; send reminder emails and/or phone calls.
· Verify and cost all labour from subcontractor invoices onto customer work orders.
· Verify and cost all materials from supplier invoices onto customer work orders.
· Verify and cost all freight from 3rd parties and our own truck onto customer work orders.
· Maintain spreadsheets by individual sales reps for ongoing and paid jobs.
· Record work orders, invoices, and payments into sales rep spreadsheets.
· Prepare a list of paid sales per rep at month end.
· Assist and provide support to the administrative and management teams.
· Other duties as required, including filing.
Compensation & Benefits:
· This is a permanent hourly position in an office setting.
· Two-week paid annual vacation after 12 months.
· Beginning wage range $26 - $30 dependent on applicant’s skills and experience.
· Benefits include Extended Health, Dental, Vision Care, Long Term Disability, Life Insurance, and AD&D.
· Onsite parking.
· Casual dress.
We’re pleased you’re interested in applying; however, only those candidates selected for an interview will be contacted.
Job Types: Full-time, Permanent
Pay: $26.00-$30.00 per hour
Benefits:
- Casual dress
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- Vision care
Experience:
- Accounts receivable: 3 years (required)
Work Location: In person
