Identifies suppliers, solicits bids through Requests for Proposals/Quotations/Information. Evaluates responses, prequalifies and selects suppliers, and prepares and awards contracts.
Researches products in terms of capacity, quality, versatility, operating requirements and related facts as required.
Identifies and recommends procurement options to meet program and department needs, conducts cost/benefit analysis to identify alternatives and identifies risks/issues and plans for contingencies.
Manages procurement projects including assigning tasks to working group members at the planning, solicitation, and award stages of the project. Oversees the work ensuring tasks are completed accurately, on time, with minimal to no risk to VCC’s public image.
Negotiates contracts, including those of a specialized nature that require knowledge and expertise in the areas of risk, privacy and intellectual property.
Negotiates delivery schedules, payment terms, installations, training services and warranty periods and terms as required.
Determines appropriate solicitation strategies and methods for non-routine procurement and prepares solicitation documents that translate program needs.
Ensures decision-making processes comply with internal policies and procedures.
Processes requisition orders ensuring documentation is complete, coded correctly and authorized accordingly. Schedules orders to achieve bulk purchase economy.
Manages supplier performance, prepares correspondence relative to errors in shipments and/or billing and initiates action with respect to back-ordered goods, delivery problems and related matters. Prepares solutions to or recommends action to solve purchasing problems.
Periodically coordinates tasks and gives instruction to new staff members on duties.
Identifies training requirements and designs, promotes and delivers procurement and/or contract management training.
Represents the College at professional procurement groups, conferences, and meetings.
Liaises with accounts payable on matters relating to erroneous invoices, purchase orders and similar problems.
Prepares and maintains a variety of records, statistics and reports.
Performs other related duties as required.
